A sample is a checklist, not just a photograph

Define what the sample should answer

A reference photo can help explain a shape, but it does not confirm a material grade, dimension or use limit. Tell the supplier which points you need to inspect and which require supporting documentation or testing.

• Identify the item, revision and intended use.
• Request dimensions, construction and material details.
• Record the finish, color direction and proposed selling unit.

Separate visual checks from performance questions

A comfortable handle or clean seam is a useful observation. Heat resistance, food-contact suitability and durability need evidence appropriate to the item and intended market. This demo does not provide those ratings. Do not infer them from a silicone-looking surface or a quilted textile.

• List the evidence needed for the destination market.
• Agree which checks the supplier can support and who reviews them.
• Mark unresolved performance and care questions explicitly.

Keep an approval record

Use a dated revision reference for the sample and packaging. If a color, component or pack changes later, decide whether it needs another review. A sample discussion should also confirm sample cost, freight, availability and the next approval step.